conformance specification in procurement

There must be sufficient basis to determine that these If you continue to use this site we will assume that you are happy with it. developing your specifications, however, Procurement does not Do you face challenges of getting required specifications while creating Tender/RFQ package? As a practical matter, the board is usually comprised of representative from the testing laboratories and representatives from the standards body. These errors and ambiguities can then be fed back to the standards committee who developed the specification, for correction. As a procurement proffesional just think for a moment how many times has a fully agreed and signed of specification been put on your desk and requistioned without any prior input from your function? In such a case, the conformance clause should specify whether or not an implementation is considered to be conformant if it does not implement each approach? The responsible party, who must be located in the United States, is not required to file an equipment authorization application with the Commission or a TCB. Falsification testing can only demonstrate non-conformance. /Filter /LZWDecode The alternative is falsification testing, which subjects an implementation to various combinations of legal and illegal inputs, and compares the resulting output to a set of corresponding "expected results." Design Work that matches a design. 0000066233 00000 n 2. Operational teams view quality in terms of conformance to specifications. All Goods provided by Contractor to Company shall conform to Company's applicable specifications, drawings, samples or other descriptions. When you get into a Commercial agreement (contract), you are simply intending that the law enforce whatever it is that you as a party in that contract desire. Conformance Clause Every specification SHALL contain a conformance clause. --------------------------------------------------------------------------------, Lisa J. Carnahan National Institute of Standards and Technology Information Technology Gaithersburg, Md. These requirements are specified in a standard or specification as either part of a conformance clause or in the body of the specification. Without a CoC, products may be impounded, confiscated, and in some case destroyed. Acceptance/rejection of such item needed will be according to the performance stated in the specification With performance specs, it will take more time for the procurement process as you may get totally different proposals and you need to discuss and validate them internally; however it opens the door for innovation as suppliers are free to suggest any workable solution which may improve functionality, cost & to be more sustainable option it's very suitable in case requesting department is not very well established so that you will be depending on suppliers' experience. As a user I may legitimately have an issue that while testing a prototype I discover that I cannot steer the car and it has no braking system. eliminates, items that are outside the boundaries drawn. Nevertheless, the larger and more varied the set of inputs is, the more confidence can be placed in an implementation whose testing generates no errors. Applications often do not require all the features within a standard. Although conformance testing is not a guarantee for interoperability, it is an essential step towards achieving interoperability. Generically, a conformance test suite is a collection of combinations of legal and illegal inputs to the implementation being tested, together with a corresponding collection of "expected results." 4M%m8Kxq@D0P- E62e(S4O#?s3,!Ms%iTZa5 @!.MOzNRU!+9nI 0000066460 00000 n The specification must: Be set out in the relevant Procurement Documents clearly describe what is required detail the characteristics required not refer to the following: brands or trade names This approach, used in both the Public and Private sectors is best described AnEU declaration of conformity(DoC) is a mandatory document that you as a manufacturer or your authorised representative need to sign to declare that your products comply with the EU requirements. Extensions shall not re-define semantics for existing functions, Extensions shall not cause standard-conforming functions (i.e., functions that do not use the extensions) to execute incorrectly, The mechanism for determining application conformance and the extensions shall be clearly described in the documentation, and the extensions shall be marked as such. Examples of conformance specification are: In this case the buyer simply explains problems the product should solve and the supplier provides such. Conformance to specification means to meet the regulatory requirements; Customer needs means to meet the customer reasonable specific requirements. Other conformance related terms include validation and certification. It assumes responsibility for insuring that the components of the program are in place and becomes the centralized source for information about the program. A good conformance clause is the ultimate goal of these guidelines, and is sanctioned by conformance to this specification. Here, suppliers need to get like briefing about working environment of such item needed then they will start thinking/designing a solution for you and maybe they will even propose different options in which a lot of collaborative and joint discussions/sessions will be needed between suppliers with requesting departments and procurement. "Design" in A .gov website belongs to an official government organization in the United States. Comprehensive Procurement Guidelines When BioPreferred and CPG are both required, the agency shall purchase the item that meets the CPG requirements (per FAR 23.405 Procedures (c) and Farm Security and Rural Investment Act, Section 9002 (b)). Depending on the nature of the electronic device being imported, you will either need to go through a more comprehensive FCC certification or can submit your own Suppliers Declaration of Conformity. Lets look at the difference between the two: For RF Devices with the greatest potential to cause harmful interference to radio services like smartphones, Bluetooth speakers, earbuds, etc, that emit radiation a self-declaration is not acceptable to comply with FCC regulations and they must be certified by an FCC-recognized Telecommunication Certification Body (TCB) based on an evaluation of the supporting documentation and test data submitted by the responsible party (e.g., the manufacturer or importer) to the TCB. arrived at by a systematic and formal process. 0000066307 00000 n characteristics of the item desired. The conformance clause of a standard specification is a high-level description of what is required of implementers and application developers. On the one hand, a conformance certificate (or a claim of conformance) might only state that an implementation had been tested to completion, and provide a list of the errors that were found. Procurement serves as the primary For example, Apple maintains a page about EU compliance, and here is one of their DoCs. Conformance and Performance Specifications 1. The conformance clause identifies what must conform and how conformance can be met. In my personal experience "Completeness" of requirements is the hardest but possibly the most important of the four key characteristics of good Specifications. The overall purpose of a defined in the bid invitation. 20899 USA, Email: lisa.carnahan [at] nist.gov Tel: (301) 975-3362 FAX: (301) 948-6213, Prepared by Robin Cover for the The SGML/XML Web Page archive. and others may require laboratory tests. The decision to establish a program is based on the risk of nonconformance versus the costs of creating and running a program. DEVELOPING SPECIFICATIONS: Although It's easy to subscribe to our newsletter where you'll receive weekly updates for professional importers and manufacturers on better understanding, controlling, and improving manufacturing & supply chain in China, India, Vietnam, and beyond. submitted written justification to this effect and the Director It is generally inspected during customs clearance if the product being imported requires it. definitions of non-standard terms. >> Quality of conformance is the ability of a product, service, or process to meet its design specifications. An airline buys fan blades for their planes engines. The validation process consists of the steps necessary to perform the conformance testing by using an official test suite in a prescribed manner. number of ways. FCC (47 CFR Section 2.906) again states that the SDoC is: a procedure that requires the party responsible for compliance ensure that the equipment complies with the appropriate technical standards. 3 What steps lead conformance to specification? and to invite maximum reasonable competition. The XSLT test suite will allow users to customize the test suite to filter out optional category tests. There are many types of testing including testing for performance, robustness, behavior, functions and interoperability. According to the FCC (47 CFR Section 2.906): Equipment that consists of only a radio transmitter (not a transceiver) such as remote control transmitters; land mobile radio transmitters and wireless medical telemetry transmitters are required to be approved using the certification procedure. These cast blades have to be x-ray checked to ensure no voids or cracks are evident. It increases a buyer's confidence in a product and its ability to meet their needs. 0000008579 00000 n If ISO/IEC Guide 2 also mentions that "Typical examples of conformity assessment activities are sampling, testing and inspection; evaluation, verification and assurance of conformity (supplier's declaration, certification); registration, accreditation and approval as well as their combinations.". legitimate needs. suitability of specifications, Procurement cannot initiate or Provide the date(s) and place when the product was tested for compliance with the consumer product safety rule(s) cited above: Provide the location(s) of the testing and the date(s) of the test(s) or test report(s) on which certification is being based. And, in some cases, specific documents are required for certification or to show the end user/customer, that the product is safe. Using this set of TAs, a set of tests that will exercise each of the requirements is developed. Certain countries request a CoC for certain categories of imported products. Conformance test suites increases the probability that software products that claim to conform to a specification are implemented correctly. used to establish the QPL and indicate steps to be taken I like the point about cost only .. Sometimes, its really challenging to collect/get what your organization need .. even after sending the Tender/RFQ package, suppliers sometimes come back to you and comment Its not really clear for us whats required ? 0000005693 00000 n need. How to Market Your Business with Webinars. At last the month and year should be shown and the city, state, and country needs to be shown. Conformance means that a product meets the minimum requirements in the standard. According to a study by the Gartner Group[1], the private sector spends over $2.2 trillion on information technology (IT) annually. The tests are then executed and the results displayed. Conformance Specification defines requirements when the buyer specifies what they want, how they want it, and the supplier has to meet these specifications. In contrast to the design approach, There are two main types of specification when contracting namely: #1 CONFORMANCE SPECIFICATION With this type of specification the buyer says what they want and how they want it and the supplier has to meet this Examples of conformance specification are: Engineering drawing A chemical formula Model name, number or brand etc A good specification should do four things: (1) specifications by bn reviewed by rh this procurement is being solicited as a small purchase request for quotation (rfq). 0000009297 00000 n ^O{f 0jlrG11lgjcBR8LLQ4Ms7Irl;%oOA?CECpd@{m1MS]81W_4;O,Wmw@:5(h1f up/}u,2 Et8ALC%Z7 #fc[,:RC oA_"IFWS.fL' rx0!% ^r2;u,{0rd@Ty !A34AEnKZX+1 n/o Also, what is the difference between conformance specification and performance specification? specification. (b) Semiconductor devices and microcircuits not procured under a military specification shall be Another alternative is the requirement that Elements that should typically be included in a CoC are: On the US CPSC (Consumer Product Safety Commission) website, one can find several samples of CoCs. Levels are nested subsets of the specifications. We are not lawyers. A reference implementation has maximum value in the early stages of a conformance program. What we wrote above is based only on our understanding of the regulatory requirements. Additional information about these test suites and the W3C Recommendations are available from: NIST http://xw2k.nist.gov/xml/index.html, OASIS http://www.oasis-open.org/committees. The test software, consisting of a set of test files (i.e., data, programs, or scripts) checks each requirement in the specification to determine whether the results produced by the implementation match the expected results, as defined by the specification. Specifications sometimes need to address: Specifications may describe several different ways to accomplish its operation (e.g., a choice of file formats or codes). In general, the buyer is the impetus for sellers to undergo conformance testing. Notwithstanding this spending, 50% to 70% of all major software projects fail due to software quality and interoperability problems. The supplier has to supply this, even though the supplier may not know what the product is for. Dont forget that in order to affix the CE mark to your product and get the EU DoC you will need to create and submit the technical documentation that demonstrates that your product complies with EU regulations. ISO/IEC TR 13233 defined conformance and conformity as "fulfillment by a product, process or service of all relevant specified conformance requirements." qualified product list (QPL) is a specification based on and more interested in what a product does. Conformance tests are meant to provide the users of conforming products some assurance or confidence that the product behaves as expected, performs functions in a known manner, or has an interface or format that is known. Reference method tests and PEMS drift tests are conducted to determine conformance of the PEMS with the specification. Requisition 2 enables the buyer to go and research the market and benchmark against specific needs and where He/She can, achieve a cost reduction against the specification without delivering something that may not be fit for purpose. Typically, level 1 is the basic core of the specifications that must be implemented by all products. There are additional advantages when a technical specifications document is drawn up and it forms an integral part of the procurement process and order placement. A profile is a subset of the overall specifications that includes all of the functionality necessary to satisfy the requirements of a particular community of users. What does it mean to have a conformance clause? all necessary drawings, dimensions, terms, and As a procurement professional . The alternative is falsification testing, a strategy that results in a level of confidence that an implementation conforms. Thus, quality of conformance equates to conformance to specifications within an acceptable tolerance range. This type of conformance testing makes use of publicly available test suites or tools and is not associated with any formal validation or certification program. bidders offering products other than specified obtain 4) The car shall travel at speeds between 0 and 100 mph. Though there are so many things that make a good well rounded specification im going to narrow it down to 4 simple factors; There should be only one way to interpret the requirements of the customer. The problem here however is the chance that the person who raised the requisition may well change their mind or refine the specification as quotes begin to arrive. It should be possible to know where the Specification originated. It is not sufficient to have this paper, of course. a. The documentation should be detailed enough so that testing of a given implementation can be repeated with no change in test results. Developers/Customers often complain that Scope Creep occurred during a project. products are equal and this basis must be predicated upon This nesting continues until level n, which consists of the entire specification. specifications must submit complete specifications with However, the responsible party or any other party marketing the equipment must provide a test report and other information demonstrating compliance with the rules upon request by the Commission. a specification should be written to encourage, not discourage, Specifications can be attributed in two ways; 1) Attributes - related to things such as the part, component or raw material. The main reason a CoC is required at customs is to prove a product that the product being imported meets the required standard(s). Values that may be different for different conforming implementations of the standard, The color model(s), if any, supported by the standard, Test tool (e.g., tool, suite, and/or reference implementation, Organization(s) to do testing, issue certificates of validation, and arbitrate disputes. ) or https:// means youve safely connected to the .gov website. 0000002465 00000 n Specifications can be attributed in two ways; 1) Attributes - related to things such as the part, component or raw material. The test suite will focus on XSL transformations (XSLT) and XML Path Language (XPath). % Sensor installation and measurement location specifications, performance and equipment specifications, test procedures, and data reduction procedures are included in this specification. When expanded it provides a list of search options that will switch the search inputs to match the current selection. A locked padlock article. Validation with certification is often used as a prerequisite for procurement. 2 What are the types of specification in procurement? Does it come from a particularly influential stake-holder? Conformance tests should be used by implementers early-on in the development process, to improve the quality of their implementations and by industry associations wishing to administer a testing and certification program. met to be considered responsive. Performance purchasing is results orientated in terms Brand-name-or-equal specifications have a $*5QG)+cX3x Unfortunately, we have no experience in this topic, and the requirements vary from one country/area to the other, so we are unable to help. Certificate of Conformity, According to the FCC (47 CFR Section 2.906), Sofeast: Quality Assurance In China Or Vietnam For Beginners [eBook], Assembly Fixtures: A Valuable Productivity and Quality Tool, Process Engineering: Limitations of Most Chinese Suppliers, 6 Tips To Combat Common Recurring Quality Issues From Your Supplier, ISTA Testing: Do It And Stop Worrying About Product Damage In Transit, How USA & Canada SME Importers Feel about China in early 2023, Description of the product covered in the CoC, List of all safety regulations the product must pass, The CoC must clearly list each of the safety regulations the product must be tested for, refer to related tests reports or certificates, Importer or manufacturers identification, Provide the name, full mailing address, and telephone number of the importer or domestic manufacturer certifying the product. 136 Conformance vs. There are many assumed requirements that are real requirements from the users perspective. Conformance testing (also called conformity assessment) is a way of verifying implementations of a specification to determine whether or not deviations from the specification exist. The other group call for ready-made, off-the-shelf commercial This board should be a body of impartial experts. 0000009274 00000 n DOM Test Suite - NIST has developed a comprehensive set of tests that will check for compliance with the Document Object Model (DOM) Level 1 Recommendation. When the supplier has more technical or relevant skills than that of the buyer, When technology is constantly changing in the suppliers industries in which case it will be hard to specify methodologies, When there is a clear criteria for evaluating alternative solutions suggested by the suppliers competing for the contract. A test suite, which is a combination of test software, test procedures and test documentation, is used to check an implementation for conformance to a specification. When all deviations and omissions are eliminated, the implementation conforms to the specification. For example, stating that "The system shall be user-friendly" is a completley ambiguous requirement, since the meaning of "user-friendly" is left up to the interpreter. Good thoughts Diaa..Performance specifications focuses on supplier partnership. A buyer would typically ask for a CoC on products/components that are critical or high risk. 1.3 Upon request by the Owner, the Manufacturer at its expense shall provide, a 2. procurement program and to evaluate the implementation of quality assurance (QA) program requirements that ensure that the appropriate structural concrete meeting approved concrete specifications is used in the UPF construction activities. A conformance clause is a section of a specification that states all the requirements or criteria that must be satisfied to claim conformance to the specification. by vendors to add products to the QPL. Additionally it may specify the permissibility of extensions, options, and alternative approaches and how they are to be handled. There are many organizations, including private sector companies, standards group, consortia, and government agencies that develop conformance tests and/or tools. Identify minimum requirements, (2) allow for a competitive bid, The steps that lead towards conformance to specifications include defining quality characteristics of service or product, deciding on how to measure every quality characteristic, setting quality standards for every quality characteristic, controlling quality against the set quality standards, finding and correcting . Early supplier involvement can reduce evaluation time in performance based contracts. The responsible party has the option to use the certification procedure in place of the SDoC procedure. Barbara Shayan, M.A, Six Sigma Green Belt Certified. Procurement is responsible for final editing of A lock ( Ideally, we would like to be able to prove beyond any doubt that an implementation is correct, consistent, and complete with respect to its specification. Or even types of specifications when contracting, Specifications are statements of requirements to be satisfied in the supply of a product or service. Conformance clause and specification wording. The following discussion defines conformance and conformance testing as well as describes the components of a conformance testing program. 7 What is the definition of quality of conformance? contracting for buildings, highways, and other public works, and Conformance testing provides software developers and users assurance and confidence that the conforming product behaves as expected, performs functions in a known manner, or possesses a prescribed interface or format. QUALIFIED PRODUCT LIST (QPL): A The conformance clause identifies what must conform and how . If errors are found, one can correctly deduce that the implementation does not conform to the specification; however, the absence of errors does not necessarily imply the converse. Conformance Specification (Technical) which focuses on inputs and provides specific details of what the product/service should consist of, and how the product should be manufactured as well as what materials and process should be followed.

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